PowerPoint will then format the data as a table by default. With this option you can paste all copied data from Excel. In this paragraph we will explain the five different insertion options: This makes it even more important to choose the right option. These five options significantly influence both the display and further processing of your table. Five different ways to insert the content will appear. This way you can copy already existing tables completely or partly into PowerPoints.Īfter selecting Ctrl + V on your PowerPoint slide, press the Ctrl key again, one at a time. With the shortcut Ctrl + C you can copy marked contents and with Ctrl + V you paste these contents into a new place. The simple Copy + Paste function provides a faster variant for creating an Excel table in PowerPoint. Shortcut: copy and paste directly from Excel to PowerPoint To finish your Excel table or to exit Excel mode again, simply click next to the table on your slide again at the end of your editing. These are located at the top of the screen. Once you click on “Spreadsheet”, a drop-down menu opens where you will find a “Excel spreadsheet” button at the bottom.Īs long, as you have selected one or more cells of the table, you have various options for further processing and reshaping. In your opened PowerPoint project, you will find the “table” option in the “insert” tab. Create and edit Excel sheets in PowerPoint Afterwards we will show you how to use shortcuts to get results even faster. In this paragraph we will show you how to create and edit a well-structured Excel table in PowerPoint. To include Excel tables in your PowerPoint presentation, there are several ways. Inserting numbers and cells from Excel spreadsheets into PowerPointĮntrepreneurial numerical values are commonly collected and archived in tabular form, usually in Excel. Two-dimensional representations run less risk of distorting the conditions and are usually easier to grasp visually.Įspecially with high volume of numbers, it is important to keep the rest of your slides minimalistic. Use Icons in Your Presentations! ►Shop: Use Infographics in Your Presentations! ►Shop: Įven though 3D charts are visually appealing and a good way to grab the audience’s attention, they have limited use for presentations with high numerical content. If you are displaying production figures, for example, enhance the display of these figures with symbol images of the product you are talking about. If possible, use infographics and images to visually support the numbers you are presenting. Further, numbers can be understood easier when they are rounded. If possible, round numbers up or down to make them easier for the audience to understand. Sometimes it makes more sense not to mention some numbers if they are not relevant for the purpose of your presentation. To help you focus on the purpose of your presentation, we will present 6 tips on how to handle complex tables and figures in PowerPoint presentations.Īlways ask yourself if the numbers listed add to the understanding or support of your argument. However, a presentation overflowing with numbers often misses its primary goal: to provide the audience with an engaging, understandable approach to interpreting the various numerical values. User numbers, key figures and statistics are important and should be mentioned. Of course – presentations rarely work without numbers. 6 tips for the correct handling of tables and figures in Microsoft PowerPoint In this article, we will show you how to include tables and figures in your presentation without overwhelming your audience. This makes it even more important to be able to convince with a minimalist, clearly structured overall appearance of your presentation. In most cases, however, numbers are useful and unavoidable. In a presentation this can quickly seem overwhelming and irritate the audience. Annual reports, financial plans, or calculations: Too many tables and figures often seem unnecessarily complex.
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